Last Updated: 13. 4. 2025

This Privacy Policy outlines how keyrobotics.org (“we,” “us,” or “our”) collects, uses, and protects the personal data you provide when subscribing to our email newsletter. We are committed to protecting your privacy in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws within the European Union.

1. Data Controller

The data controller responsible for the processing of your personal data for the newsletter is:
keyrobotics.org

2. Personal Data We Collect

When you subscribe to our newsletter, the only personal data we collect is your email address.

3. How We Collect Your Data

We collect your email address directly from you when you voluntarily sign up for our newsletter through the subscription form on our website.

4. Purpose and Lawful Basis for Processing

• Purpose: We collect and use your email address solely for the purpose of sending you our newsletter, which may include updates, news, promotions, or information related to [Briefly describe the content of your newsletter, e.g., our products, services, industry insights].
• Lawful Basis: The lawful basis for processing your email address for this purpose is your explicit consent, which you provide by actively subscribing to the newsletter (e.g., by ticking an opt-in box or clicking a confirmation link).

5. Data Retention

We will retain your email address for as long as you remain subscribed to our newsletter. You can withdraw your consent and unsubscribe at any time. Upon unsubscribing, your email address will be promptly removed from our active mailing list and securely deleted according to our data retention schedule, unless we are legally required to retain it for a longer period.

6. Data Security

We implement appropriate technical and organizational measures to protect your email address against unauthorized access, accidental loss, destruction, or damage. Access to your email address is restricted to authorized personnel who require it to perform their duties related to the newsletter distribution. [Optional: Mention if you use a third-party email service provider and that you have ensured they are GDPR compliant, e.g., “We use [Email Service Provider Name] to manage our newsletter. They are GDPR compliant and process your data based on our instructions.”]

7. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right of Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request correction of inaccurate or incomplete personal data.
• Right to Erasure (‘Right to be Forgotten’): You can request the deletion of your personal data under certain conditions (e.g., if you withdraw consent).
• Right to Restriction of Processing: You can request that we limit the processing of your personal data under certain circumstances.
• Right to Data Portability: You can request to receive your personal data in a structured, commonly used, and machine-readable format, where applicable.
• Right to Object: You have the right to object to the processing of your personal data for direct marketing purposes (our newsletter) at any time.
• Right to Withdraw Consent: You have the right to withdraw your consent at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us using the details provided in Section 1.

8. Withdrawing Consent (Unsubscribing)

You can easily withdraw your consent and unsubscribe from our newsletter at any time by clicking the “unsubscribe” link provided in the footer of every newsletter email we send. Alternatively, you can contact us directly using the details in Section 1.

9. Data Transfers

[Include this section only if applicable, e.g., if your email service provider is outside the EU/EEA]
Your email address may be processed by our third-party email service provider, [Email Service Provider Name], which may be located outside the European Economic Area (EEA). We ensure that any such transfer is compliant with GDPR requirements by relying on [Specify the safeguard, e.g., Standard Contractual Clauses (SCCs), Binding Corporate Rules (BCRs), an adequacy decision].

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website or by sending you an email notification. We encourage you to review this policy periodically.

11. Right to Lodge a Complaint

If you believe that our processing of your personal data infringes data protection laws, you have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.